gmail.com outlook settings

Microsoft outlook / outlook express is the most widely used pop3 client for gmail.com mail access on personal computers. It is very easy to configure Microsoft outlook to start sending and receiving emails on your computer automatically at specified intervals as set by you. With the help of filters and settings you can also move mails sent by specific email address to folders created in inbox automatically on receipt of mail.

Outlook settings for gmail.com

Microsoft outlook / outlook express is the most widely used pop3 client for gmail.com mail access on personal computers. [hana-code-insert name=’large rectangle’ /]It is very easy to configure Microsoft outlook to start sending and receiving emails on your computer automatically at specified intervals as set by you. With the help of filters and settings you can also move mails sent by specific email address to folders created in inbox automatically on receipt of mail.

The following are the gmail.com outlook settings for POP3 access to be done in outlook client in your computer.

Gmail uses POP3 port number 995 and Simple Mail Transfer Protocol (SMTP) port number 465. These settings are not the default for a POP3 account in Outlook settings and require you to modify account settings in Microsoft Outlook / outlook express as per gmail pop 3 settings.

gmail.com outlook settings

gmail POP3 incoming server address pop.gmail.com
Outgoing SMTP server address smtp.gmail.com
gmail POP3 user name Enter your full gmail email address including @gmail.com Google Apps users will have to enter username@your_domain.com
gmail POP password enter your Gmail password
gmail POP port 995
gmail POP TLS/SSL required yes

Important points and steps to note for gmail.com outlook settings

  • In Outlook email client, on the tools menu, click email accounts.
  • Click Add a new e-mail account, and then click Next.
  • Enter the above mentioned information in the designated fields
  • Click the Outgoing Server tab, and then select “my outgoing server (SMTP) requires authentication” check box.
  • Select use same settings as my incoming mail server.
  • Click the Advanced tab, and then under Server Port Numbers for both incoming server (POP3) and Outgoing server (SMTP), select “this server requires an encrypted connection (SSL)” check boxes. Change the Outgoing server (SMTP) port number to 465 instead of the default one.
  • The Incoming server (POP3) port number will automatically change to 995 when you select “this server requires an encrypted connection (SSL)” check box.
  • To verify that your gmail.com email account is working, click Test Account Settings. If there is missing or incorrect information, such as your password, user name etc, you will be prompted to supply or correct it. Make sure your computer is connected to the Internet when you are doing this activity.
  • All server and address entries etc are to be typed in lowercase letters unless specified by google

google apps MX records in cPanel

Changing MX records in the DNS server is necessary to point all the mails to the designated servers. If using google applications either standard edition or premier addition and using google to host the emails, change of MX records is required to be set to MX records of google. In this article we will discuss about simple steps to change google apps MX records in CPanel hosting domain control panel

How to add google apps MX records in cPanel

What is MX record

A mail exchanger record (MX record) is a type of resource record in the Domain Name System ( DNS) that specifies a mail server [hana-code-insert name=’large rectangle’ /]designated for accepting and sending email messages on behalf of a designated domain and a preference value used to prioritize mail delivery if multiple mail servers are available. The set of MX records of a domain name specifies how email should be routed with SMTP (Simple Mail Transfer Protocol)

Changing MX records in the DNS server is necessary to point all the mails to the designated servers. If using google applications either standard edition or premier addition and using google to host the emails, change of MX records is required to be set to MX records of google. In this article we will discuss about simple steps to change google apps MX records in CPanel hosting domain control panel

cPanel is a Unix based web hosting control panel that provides a graphical interface and automation tools designed to simplify the process of hosting a web site. cPanel is one of the most popular domain management tool used in Linux server website hosting worldwide.

Simple steps to modify google apps MX records in cPanel

  • Log in to the cPanel administrative console. To log in, go to http://your-domain-name:2083, replacing your-domain-name with the full name of your domain or go to http://your-domain-name/cPanel
  • From the Mail section of the cPanel main page select the last icon named MX Entry.
  • In the Email Routing box, select Remote Mail Exchanger and click Change.
  • Add an MX record for the primary email server in the Destination text box.
  • The primary email server for Google Apps is the first server in the table of Google Apps email servers. Enter the fully qualified server name, such as ASPMX.L.GOOGLE.COM.
  • Set the priority for the MX record.
  • MX records with a lower number have higher priority than MX records with a higher number. To use the new email server as the primary server, give it the lowest possible priority number 0
  • Click Add New Record to save this setting
  • To add MX records for the additional servers, repeat the above-mentioned steps for those servers.
  • The MX records required for google apps is give at this link http://www.google.com/support/a/bin/answer.py?answer=174125
  • Give all backup servers a lower priority than the primary email server.
  • Delete any existing MX records, or lower their priority. Lowering of priority will be beneficial as it can be used later in case of any problem. Later, once you have tested your service and confirmed mail flow, you can delete these records to ensure that mail flows through the new mail server(s).
  • To delete an MX record or change its priority, click the Delete or Edit link in the row of the MX records table.

By following the above simple steps you can configure google apps MX records in cPanel with ease

gmail.com registration

Gmail is also a web based free email service system. Gmail.com registration was started in the year 2005, and initially it was offered only on invitation basis. That is, it was being sent as an invitation to individuals to open the mail account & such a person who has received and opened an account was given 50 invitations, which she or he could send to her or his 50 contacts of choice, which could do registration at gmail.com and open the mail account in Gmail for free.

gmail.com registration

Today Personal Computers have reached India even in remotest villages, and even villagers who are farmers are being encouraged to use computers to sell their produce through online system, thereby eliminating the middlemen and increase the profit margin of the farmers.

[hana-code-insert name=’large rectangle’ /]In such a scenario, email has become the largest communication tool of the modern age, the world over. Very large percentage of the population is aware of what an email is, and most of them do use it through a lot of email service providers.

What is Gmail and gamil.com registration

Gmail is also a web based free email service system. Gmail.com registration was started in the year 2005, and initially it was offered only on invitation basis. That is, it was being sent as an invitation to individuals to open the mail account & such a person who has received and opened an account was given 50 invitations, which she or he could send to her or his 50 contacts of choice, which could do registration at gmail.com and open the mail account in Gmail for free.

Today gmail.com registration is free and it is open for everybody to use its service. It is owned and operated by the single biggest search engine organization namely M/s. Google.

Major difference between Gmail and other Mail Services

The single biggest difference between Gmail and other email service providers is that, Gmail provides unlimited storage space for the mails, and hence you do not have to delete your old mails to maintain space, that is to maintain the mail box size allocated to you.

In addition, there is a very big advantage in using Gmail compared to others. In Gmail if you have received or sent a mail in the year 2005, and you faintly remember the context on which the mail was on, then you can directly go into what is called as the Search Mail Bar, and input couple of words that you distinctly remember from this mail, and the Search Mail option will fetch that mail from deep within its archives, even if a couple of thousands of mails have been sent and received after the particular mail you have searched. This is a great and unique utility.

How to Register and Obtain a Gmail Account

It is very simple. You have to type gmail.com in the address bar of your web browser, and it will take you to the index page of Gmail. Here in the right hand lower side of the page one can find a raised box (Also called as Radio Button) written as Create An Account.

Click this and it will take you to the gmail.com registration page, where you would be required to fill online form having simple details such as First Name, Last Name, Desired Login Name (It is the name with which you would like to have your Gmail ID, for example you want it as dharma[@]gmail.com then enter the word dharma in the Desired Login Name), Choose a Password, Re-enter Password etc.

Once you have completed these steps in this gmail.com registration form it will ask you to select a Secret Question, and Answer for the same in the next step. If you do not find the options of Secret Questions provided by Gmail then you can create your own Secret Question and Type the Answer for the same in the next step. This is to ensure that, in case, you have forgotten your password then when you try to login to your account it will ask you Answer that you had provided for the Secret Question (which only you would know, since you typed the Answer at the time of creating the Gmail Account), and will allow you to re-set the password.
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There are a few more simple steps before you successfully open and operate your account. It will ask you to enter Recovery Email. If you have any other mail ID you can feed it in this field. Or else you can leave it blank. Next gmail.com interface will ask you your location by listing down the countries. You select the country that you live in. Then there will be a blank field with some distorted looking characters and / or numbers. This you should type in the blank field and then click on the I Accept. Create My Account Box (This is also a Radio Button).

You have now acquired a new Gmail Account, and ready to use it.

Additional Benefits in Using Gmail

Gmail allows you to send attachments like pictures, videos or any type of documents upto 20 Mega Bytes (MBs) along with a single email.

You can view all Microsoft Office documents online itself, with the Gmail’s inbuilt feature. You may be accessing your mail from a very remote village cyber café and it may not have Microsoft Office Suite installed in its PC. In such situations, this utility is of immense help.

You can get your Gmail account configured to your mail client. What it means is that, you can get Gmail to work from your PC by creating the settings in Outlook, Outlook Express and many other such email software’s that work directly from the Computer.

You need not have to remain connected to internet to create a mail. You can just type your mails in your mail software and then connect your computer to internet to send all your mails at one go, as well as download all your incoming mails at the same time. To understand how to get your Gmail Account configured to your mail client read our article POP3 Gmail Settings

There are many more benefits which you will discover as you start using Gmail. Go ahead and enjoy this mail service.

Gmail pop3 settings

Gmail the most popular free email services provided by google can also be configured in the computer or laptop and mails can be sent and received automatically though email client programs on the computer like Microsoft outlook, Thunderbird etc.

Gmail pop3 settings

Gmail the most popular free email services provided by google can also be configured in the computer or laptop and mails can be sent and received automatically though email client programs on the computer like Microsoft outlook, Thunderbird etc.
[hana-code-insert name=’large rectangle’ /]For this we need to enable pop services in Gmail account and configure the email client with gmail pop3 settings to download the emails successfully on the local computer

The following are the Gmail pop3 settings for doing so

Gmail pop3 settings to be done at Gmail web interface

  • Sign in to your Gmail account.
  • While logged on in the google mail account go to settings on the top right hand side of the screen
  • Go to forwarding and POP/IMAP section
  • In the POP settings section, select enable POP3 for all mails to download all Gmail mails, including those that have already been received into your Gmail mail account earlier.
  • If you want to forward only those mails that arrive from now onwards and pop3 is enabled select checkbox enable POP for mail that arrives from now on.
  • You can either keep a copy of the mail in Gmail inbox or delete the same if it is downloaded through pop3  by selecting the related checkbox
  • Do not forget to save the changes as most users forget this step

Gmail pop3 settings to be done in email client

The following are the Gmail POP3 settings to configured in any email client program

Gmail POP3 incoming server address pop.gmail.com
Outgoing SMTP server address Smtp.gmail.com
Gmail POP3 user name Enter your full Gmail email address including @gmail.com Google Apps users will have to enter username@your_domain.com
Gmail POP password enter your Gmail password
Gmail POP port 995
Gmail POP TLS/SSL required yes

Important instructions for Microsoft outlook mail client

Gmail uses POP3 port number 995 and Simple Mail Transfer Protocol (SMTP) port number 465. These settings are not the default for a POP3 account in Outlook and require you to modify account settings in Outlook as per gmail pop 3 settings

Also note the following for Gmail outlook pop3 settings

In email account settings section

  • Click the Outgoing Server tab, and then select “my outgoing server (SMTP) requires authentication” check box.
  • Select Use same settings as my incoming mail server.
  • Click the Advanced tab, and then under Server Port Numbers for both incoming server (POP3) and Outgoing server (SMTP), select “this server requires an encrypted connection (SSL)” check boxes. Change the Outgoing server (SMTP) port number to 465 instead of the default one.
  • The Incoming server (POP3) port number will automatically change to 995 when you select “this server requires an encrypted connection (SSL)” check box.