Gmail pop3 settings

Gmail the most popular free email services provided by google can also be configured in the computer or laptop and mails can be sent and received automatically though email client programs on the computer like Microsoft outlook, Thunderbird etc.

For this we need to enable pop services in Gmail account and configure the email client with gmail pop3 settings to download the emails successfully on the local computer

The following are the Gmail pop3 settings for doing so

Gmail pop3 settings to be done at Gmail web interface

  • Sign in to your Gmail account.
  • While logged on in the google mail account go to settings on the top right hand side of the screen
  • Go to forwarding and POP/IMAP section
  • In the POP settings section, select enable POP3 for all mails to download all Gmail mails, including those that have already been received into your Gmail mail account earlier.
  • If you want to forward only those mails that arrive from now onwards and pop3 is enabled select checkbox enable POP for mail that arrives from now on.
  • You can either keep a copy of the mail in Gmail inbox or delete the same if it is downloaded through pop3  by selecting the related checkbox
  • Do not forget to save the changes as most users forget this step

Gmail pop3 settings to be done in email client

The following are the Gmail POP3 settings to configured in any email client program

Gmail POP3 incoming server address
Outgoing SMTP server address
Gmail POP3 user name Enter your full Gmail email address including Google Apps users will have to enter
Gmail POP password enter your Gmail password
Gmail POP port 995
Gmail POP TLS/SSL required yes

Important instructions for Microsoft outlook mail client

Gmail uses POP3 port number 995 and Simple Mail Transfer Protocol (SMTP) port number 465. These settings are not the default for a POP3 account in Outlook and require you to modify account settings in Outlook as per gmail pop 3 settings

Also note the following for Gmail outlook pop3 settings

In email account settings section

  • Click the Outgoing Server tab, and then select “my outgoing server (SMTP) requires authentication” check box.
  • Select Use same settings as my incoming mail server.
  • Click the Advanced tab, and then under Server Port Numbers for both incoming server (POP3) and Outgoing server (SMTP), select “this server requires an encrypted connection (SSL)” check boxes. Change the Outgoing server (SMTP) port number to 465 instead of the default one.
  • The Incoming server (POP3) port number will automatically change to 995 when you select “this server requires an encrypted connection (SSL)” check box.

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